Water District Enterprise System

SB 272 – Enterprise System Catalog

Senate Bill 272 approved on October 11, 2015, adds a section to the California Public Records Act (CPRA) that requires local agencies such as the Belridge Water Storage District (BWSD) to create a catalog of Enterprise Systems by July 1, 2016.

An Enterprise System is a software application or computer system that collects, stores, exchanges, and analyzes information that the agency uses that is:

  • A multi-departmental system or a system that contains information collected about the public; and
  • A system that serves as an original source of data within an agency.

An Enterprise System does not include any of the following:

  • Information technology security systems, including firewall and other cybersecurity systems.
  • Physical access control systems, employee identification management systems, video monitoring, and other physical control systems
  • Infrastructure and mechanical control systems, including those that control or manage street lights, electrical, natural gas, or water or sewer functions.
  • System related to 911 dispatch and operation or emergency services.
  • Systems that would be restricted from disclosure by Section 6254.19 of the CPRA.
  • The specific records that the information technology system collects, stores, exchanges or analyzes.

CPRA requires agencies such as BWSD to:

  • Create a catalog of enterprise systems, containing:
    • Current system vendor
    • Current system product
    • Systems purpose
    • A description of categories or types of data
    • The department that is the prime custodian of the data
    • The frequency that system data is collected
    • The frequency that system data is updated.
  • To make the catalog publicly available upon request
  • To post the catalog in a prominent location on the agency’s website

Exception: If the public interest served by not disclosing the information described clearly outweighs the public interest served by disclosure, the local agency may instead provide a system name, brief title, or identifier of the system.

Vendor NameProductPurposeTypes of DataCustodianCollection FrequencyUpdate Frequency
AdobeAcrobatDocument ProductionDocumentsAdministrative ServicesAs NeededAs Needed
AutocadAutodeskDesign of InfrastructureInfrastructure Designs and PlansEngineeringAs NeededAs Needed
eCopyeCopy PaperworksDocument ProductionDocumentsAdministrative ServicesAs NeededAs Needed
IntuitQuickbooksBillingBillingAdministrative ServicesAs NeededAs Needed
MicrosoftExchangeEmailEmailAdministrative ServicesAs NeededAs Needed
MicrosoftOfficeDocument ProductionDocumentsAdministrative ServicesAs NeededAs Needed
WSIWebsiteDistrict WebsiteDocuments and District InformationAdministrative ServicesAs NeededAs Needed

BWSD is unable to post other enterprise systems because they are associated with security and Protected Critical Infrastructure related to the District’s water systems.

Download a PDF of the District’s Enterprise System Catalog here.